5 steps to launching your website

5 Steps To Planning Your Website

by with No Comment ArticlesBlogs

You have made the decision to invest in a website, but what do you actually want to be on your website?

There is a lot more aspects that go into creating a website than just making sure you have content and beautiful images. The following steps make sure you have a comprehensive plan for your website, so it delivers exactly what you need.

1.      Identify the Purpose of your website

For most websites this is to drive sales or increase enquiries but how are you going to do that? The actions you want your visitors to make needs to be clear and at the forefront of your mind throughout the entire build of your website.

Are you selling products – then make sure the content and layout educate visitors on those products and encourage visitors to travel through the website to the shop.

Are you selling services – your focus needs to be on educating people on your service, making it clear the solution your service provides and encouraging visitors to get in touch or book in an appointment/purchase the service.

Sharing information – Consider what format your visitors will absorb that information. Do they prefer podcasts, blog/articles, How to Guides?

2.      Features

Once you know the purpose of your site you need to consider the exact features you will need. Features can include:

  • A theme
  • Possibly a page builder
  • Plugins
  • Specific content
  • Connections to 3rd party integrations

When selecting a theme there are a number of things to look at, in particular if the theme is compatible with the plugins and 3rd party integrations you want to include. Many purchased themes come with a number of plugins included to help you obtain the look provided in their demo version and will list popular plugins they are compatible with – mainly WooCommerce and page builders.

I highly recommend Themeforest.net for themes, there is so much choice to pick from and the way its all laid out makes it clear to see how updated the theme is, how response their customer support is, and the compatibility with other plugins/WooCommerce/WordPress versions. You want a theme that is updated regularly, with good customer service and works with the plugins you need.

WordPress has its own built in page builder Gutenberg blocks, but for additional elements and styling options a page builder such as WPBakery or Elementor are recommended.

3rd party integrations can be features such as payment gateways, email marketing, booking software; and working out whether they are compatible or require specific plugins to work.

If you provide a membership, or sell certain products, you are required to include certain terms and conditions or even use certain terminology on your website. Research will be needed to ensure you use the correct ones for your site.

3.      Create a Content Inventory

Now you know the focus for your website and have looked at themes you like, you can cater the content to fit. It is a really simple process and extremely useful part of the planning process. The content you use has to be of benefit to the visitor, so consider the jargon they would understand and the way they absorb information.

You can use the demo of a theme you like the look of to assist in determining layouts and available sections.

A content inventory can simply be done using a spreadsheet, think of it like a map of your site and its content. The following column titles can get you started, but feel free to add more if needed.

  1. Page Title – These need to clearly identify what is on the page and are the first thing Google sees when doing an SEO search.
  2. Page Sections – Break your pages down in to sections with things like a larger header image, About us section with text and image, Our work gallery with 3 columns, CTA, Footer
  3. Content Required – its at this point you need to really think about the content each of the sections you will need. The header image needs a short snappy sentence and CTA button, the About us section needs max 100 words and an image, the Our Work Gallery needs 3 images of previous work that links to portfolio pages, CTA needs another snappy sentence giving the visitor a reason to click on the button, the footer needs social media links, a sign up form, 2nd menu etc
  4. Content Ready – when you have all the content you need for that section/page you can place an X in this column helping to keep you on track.

4.      Get your branding in place

When compiling your content, particularly the imagery you need to consider how it ties in with your branding. If your branding is bright and relaxed, then dark or corporate style images may not work.

You also have to consider how to pair the colours from your branding. When placing buttons on top of coloured areas colour combinations can either work really well or leave your visitors squinting at it trying to work out why. If you place elements on top of images they can blend in if the wrong colours are picked, even if you place an overlay on the image you risk it distorting the image just to make the element fit.

Another important element of branding to consider is your logo and how it will work with a theme. If you have a theme in mind look at the logo being used in the demo, would your logo fit in that place? If you want an inline menu layout (Menu options / Logo / Menu options) will your logo fit in within the menu line or stand out too much? On a website I completed the branding was a logo that looked very much like a clothing tag, because of this we chose a theme that had a side bar menu so the logo could sit as if coming out the side of the screen. It wouldn’t have worked with an inline menu or sitting above the menu.

5.      Content

The content to place on your website can actually be one of the hardest steps of preparing a website. The words have to entice a customer to journey further into your website and react to your call to actions, they have to speak to the customer in a way they understand while still showing your expertise, knowledge, and personality.

I highly recommend to all my website build clients that they work towards 500 words minimum per page to help get in their keywords and their message across to customers.

The content needs to be presented in such a way that it keeps the readers attention while providing all the information they will need. The most pertinent details should be placed near the top of the page with short and simple sentences. Don’t limit your content to generalised, high level statements though, be specific with real world examples to help readers visualize your message.

Each industry has its own jargon that makes sense to those in the know, but customers may not. So always nix the jargon as much as possible and keep it accessible. Find yourself using the same words over and over? Then why not check out Thesaurus,com for alternative ideas. It can get pretty boring reading what appears to be the same words over and over again. Ensure though you keep your key terms consistent to avoid confusing visitors and search engines.  

Don’t be afraid of white space either, visitors will generally scan through webpages first skipping over large sections of text looking for bulle or numerical lists and smaller paragraphs. The use of headers can hep break up the text even more, clearing highlighting key areas to engage with and help search engines navigate the page.

There is so much more you can do with content these are a few starting tips to help.

Next Steps

With just these 5 pieces of information you can get started with your own website build or be able to provide a well thought out plan to a website designer to build the site for you. Check out other sites in your industry or with a similar feel to what you are aiming for to give a better visual idea once building begins.

Keep referring back to your content inventory, your branding and your message throughout the build to ensure you are staying consistent and providing the best customer experience possible. Once completed send it out to a few friends and get their opinions to help catch anything you may have missed – think of it as quality control! When ready get sharing remembering to keep everything up to date.

Are you ready for Zoom 5.0 let RedRite Help

Zoom 5.0 – WHAT YOU NEED TO KNOW

by with No Comment ArticlesBlogs

March – April 2020 Zoom users experienced a large number of security risks, with random strangers popping in to their chats, unfortunate and at times disturbing screenshares happening and a number of other security issues. At a time when video calling for meetings and socialising was a must thanks to Covid-19, this caused major concerns and safety issues for those using Zoom.

However, Zoom were fast to respond, and instantly new security measures were put in place. Users suddenly found they needed to include passwords when sending invites to people, and for some the waiting room feature was rolled out immediately. Zoom started working on new ways to ensure security and privacy in the Zoom calls, eventually coming up with Zoom 5.0, released on April 27th 2020.

The new version of Zoom was encrypted by 256-bit GCM encryption, a tighter more robust encryption for meeting data and to reduce risk of tampering. All users of Zoom have to upgrade to Zoom 5.0 by May 30th 2020 in order to actually use zoom. So it was highly recommended you pre-warn your attendees prior to the call, allowing them time to upgrade beforehand if they hadn’t already.

Part of the new security features in Zoom include:

Improved Security Features and controls – The host can control who screenshares, if chat is available or not, and even whether people can rename themselves and change their profile picture or not during the meeting. The host can also remove a user from the meeting, or report them to Zoom’s Trust & Safety Team who will review them and take appropriate action.

Waiting Room Be Default – The waiting room feature was available prior to Zoom 5.0 but in the new version enabled the waiting rooms by default for Basic, Education and Single Licence Pro accounts. When a participant joins the call, they are left waiting for permission to enter by the host. If the host does not recognise the participants name, they can refuse them entry to the meeting. It is also a useful tool if you have back to back meetings, as it prevents participants from joining too early and ‘walking in’ on a meeting not meant for them.

Complex meeting Ids and Passwords – If you have shared your meeting room ID with people then you will need to check that it is the new 11 digit unique meeting ID. The IDs are also being removed from the content sharing window so no accidental sharing of the ID or other meeting information.

Anyone who has held a meeting post April 27th will have noticed they are required to create a password for meetings. In Zoom 5.0 these passwords will be more complex and administrated account admins can set requirements for the password (such as length, alphanumeric or special character requirements). Passwords come as standard on the Basic, Single Licence Pro and K 12 customers.

Watermarks – Firstly is the new Audio watermark. When turned on and a user starts recoding during a meeting, their personal information is embedded within the audio of the meeting. If you then find a copy of the audio published without consent on the internet Zoom will be able to trace it back to the participant that shared it.

Secondly, is Screen share watermark. Similar to the audio watermark this feature superimposes an image of the users email address on any screenshots they take during the meeting. Allowing it to be traced back if sensitive information from shared graphs, for example, has been shared without consent.

Meeting Registration and Authentication – Plan to publicise a networking event but want to ensure you know exactly who is joining the meeting? Then this feature is perfect as it allows you to set a registration form for the meetings. Collecting their names, email address and any additional information you may require from them before they join the meeting. Instead of the usual meeting ID link instead you share the registration link, and can identify attendees before the meeting begins. You can also run a report to collect all their information – so ensure you make people aware you will be doing this ahead of time, especially if you then plan to use that data in some way. Remember GDPR!

Authentication is available on Business, Enterprise and Education accounts allowing you to restrict access via specific email domain names – i.e so everyone with a company email address.

Recording Security – If you store your recordings on the cloud these are now encrypted with complex passwords by default to ensure only you can access them.

Data Centre Information – Hosts can now choose which data centre regions they would like their meeting traffic to use when scheduling a meeting. Zoom’s Data Centre’s are US, Canada, China, Austalia, Europe, India, Japan/Hong Kong and Latin America. This feature, at the time of writing this article, was only available to paid accounts.

These are just some of the new security features available, with more being considered and trialled depending on your account level. Many users will have received an email once the forced change was required but it is still best to ensure anyone you are having a meeting with has upgraded to save time when joining the meeting and avoiding any unnecessary disruptions.

If you want to check your version of Zoom is 5.0, you can do this by opening up the app on your desktop, when it prompts you to log in or join a meeting it tells you the version at the bottom of the screen.

Not used Zoom before and would like to test is capabilities, then why not book a 30 min free cuppa with me and we can go through ways you can use Zoom in your business.

Business Process, Personal Note from RedRite

Changes to RedRite – and a Personal Note

by with No Comment Blogs

Dear Clients (current and potential),

Throughout July and August I found myself struggling a lot with all my commitments, to you as my client, to my kids as their mum and to myself. Mistakes were made all round to which I apologies for and will be making amends where possible.

Reflecting on those mistakes and looking forward to the next few months I have come to the realisation my business has developed and grown beyond my current processes, to the point they are actually having a negative impact on my business. I find myself checking emails before I have even opened my eyes in a morning, or checking them as they close on an evening. I have found myself trying to research and build websites on my phone while walking around parks with my kids during the day. This as expected has a negative impact on my love for my business but even more so it has a negative impact on the quality of service I am providing.

As many of my clients know I have medical conditions, and a son with disabilities, so we both require a number of medical appointments. As of the 3rd of September I will be taking on the task of going through the Autism Diagnosis process with my son, which will require more than the usual medical appointments. I am also under going treatment on my eyes to prevent any vision loss due to my medical conditions, and will be starting a new medical regime to hopefully improve my health – I have to fight for funding first though! I do not envision this having a major impact on my work but I will keep you updated.

Also in the upcoming months I will be starting Uni studies again. My course starts on the 1st of October and in April I will be taking on a 2nd course which will overlap. These are the last 2 courses for my Uni degree and vital to me receiving my degree so I will need to be able to dedicate the necessary time to them.

Taking all these upcoming changes in to consideration I am changing aspects of my business process to ensure I can fulfil these commitments and also fulfil your projects.

  1. I will no longer reply to messages before 10am in the morning, and after 8pm at night. The exception to this rule is
    • Wednesdays, where I will stop answering messages at 2pm so I can spend the evening studying.
    • Monday’s and Friday’s mornings till 12pm where I will be taking care of household errands and studying.
    • Times when I am involved in my kids after school activities and it is difficult to (usually between 3:30pm and 6pm)
  2. Instead of instant replies with minimal information, replies may take longer, so I can guarantee a more in depth reply with more relevant information. This will avoid messages getting missed, or small tasks being looked over. I understand these are all important but they sometimes are overlooked when buried in emails with big project details.
  3. Sunday’s are my social media day so anything you wish posting for the following week will need to be provided by 1pm Sunday.
  4. Any documents that require regular updates – such as reports or tracking documents – will be saved as an online file for easy access, and to avoid having several copies of the file floating around. A link to this file will be provided when the first document is created.
  5. I have turned off email notifications on my phone to negate the urge to reply while on the go as this has shown to cause quite a few problems, with mistyping and missed messages etc

I hope you can understand the need to fine tune my contact hours, and the way I work to provide a better service to you while also being me, a mum and a student. Many of my clients have always been accepting of my many roles and at times restrictions, to which I am appreciative as I know it can be hard when you want something done urgent. However, this way should create a smoother more efficient working process for all.

If you have any concerns then please do get in touch and I will work with you to relive them.

To anyone out there thinking they are alone struggling with being a business owner – you are not! We all have something going on in the background and it is doesn’t need to be hidden away. You will be surprised how many people are understanding and appreciative of knowing, creating a better working relationship between you.

Care and support

Shari Sant

RedRite Founder

Social Media Summary 2017, Marketing, Social Media

Social Media Changes 2017 Summary

by with No Comment Uncategorised

Can you believe it is nearing the end of 2017??

The last few months have flown by and by now a lot of business owners are making their marketing strategy for 2018, have you got started?

One big aspect of the marketing strategy will be social media, and how best to use it for your business. Over 2017 we have seen some changes within social media that have, or will shortly have, an impact on the way we use it for business.

Here are some of the top changes of 2017.

Paid Social Media

Yep, unfortunately it seems Social Media for business is starting to get costly. Whereas previously your reach would be high just by posting daily, now a lot of the platforms are reducing that reach unless your willing to purchase ads.

Facebook is the biggest one to tighten the reach belt, and coming up before the end of 2017 its going to get event worse – Facebook admitted their new plans will reduce reach up to 60% for businesses. They recently introduced a new layout for news feed, 2 news feeds – 1 for business, 1 for personal. Business posts will no longer be shown in the every day newsfeed and individuals need to make the conscience decision to switch to the business newsfeed to see what is happening on the pages they follow. The only way to be seen in the normal feed is through advertising.

Live Video Streaming

YouTube has always been the favoured platform for video but now nearly every platform offers a live streaming facility, with many favouring it to the traditional text updates. The facilities have been there on various social media platforms previously, yet in 2017 the use of video marketing has sky rocketed – with use around 4 times higher than 2016. With live streaming posts and video stories, businesses have been able to get in front of a larger audience in way TV ads never could. Even LinkedIn has jumped on the video band wagon.

Examples of successful videos are how-to videos for make up, resulting in the viewers wanting to know where they can buy. Mini coaching sessions, followed up with the offer of more in depth coaching if individuals pay for the service. The building of communities around services and products thanks to the use of mini videos dropping tips and just video journaling their business journey.

Facebook are now introducing Collaborative Stories for Group and Event Pages. This update allows multiple group members and event attendees to contribute their own view/opinion on a story. The admins will be able to moderate this, manage privacy settings and encourage others to join in.

 Messaging Apps

Apps such as WhatsApp are popular messaging apps for personal use. However it was recently announced by WhatsApp that they will also now be used for businesses to communicate with their customers. Whether it is as a marketing tool or a customer service tool.

Facebook messenger has previously been a popular messaging app to communicate with customers through business pages. But the new plans will be to allow businesses to communicate with the customers and inform them of up coming bookings, travel times etc. Previously web developers have been able to add a click to call button on websites, using either Skype, or a phone’s dialling screen to make the call, coming soon there will also be the chance to add a click to chat link via Whatsapp.

Social Media E-commerce

This is something I have had experience of this year, and was an interesting learning curve. Social media platforms are adding their own shopping platform. Facebook took the initiative and have introduced a shop element to business pages, where sellers can add their items in a catalogue format. Buyers can then either buy on Facebook or are sent through to the seller’s website to complete the purchase. From uploading the products, organising the catalogue to marketing products and managing orders, Facebook allows it all.

However, Twitter has removed their buy it now button and replaced with additional features to encourage more website conversions than previously.

Pinterest however are embracing this new element. They are now allowing Pinners to search for ideas – for example an night out outfit using their Lens Your Look tool. Upload an image of something in your wardrobe and Pinterest will find matching items to finish the outfit off. For the upcoming season, you can connect with Friends and Family and Pinterest’s API will create a gift board based on what they have been engaging with during the year.

ChatBots

Not something new but something that is definitely growing, with more and more businesses finding a use for them. Whether it is just sharing a little bit of information to individuals visiting your social media accounts, or as a 24/7 customer service option. Just interacting with a post on social media can now activate a chatbot to send a message with more information, and ways to get in touch.

I have seen this in use with a lot of start up businesses and small businesses, as it is becoming more popular and easier to implement than ever before. To learn more about Bots visit Business Insider UK who have done an excellent article on them.

These are just a few of the updates Social Media has seen, and there are plenty more that I am sure you have experienced. This is why it is important to keep updating your strategy every quarter to avoid using out of date practises and your business suffering.

Good Luck for 2018!

Business Networking, Leeds, RedRite, Virtual Assistant

Business Networking and the Benefits

by with No Comment ArticlesBlogs

I previously wrote about the benefits of networking using the social platform, Twitter. However, this time I want to expand on that and discuss the benefit of networking as a whole.

What is networking?

Wikipedia classes business networking as – “Networking is a socioeconomic business activity by which business people and entrepreneurs meet to form business relationships and to recognize, create, or act upon business opportunities, share information and seek potential partners for ventures.”

Many think of business network marketing as Multi-Level Marketing (MLM) companies, such as Juice plus, Forever Living and Arbonne, however network marketing works for everyone. It is the process in which you use networking situations to market your business and can be beneficial particularly to business to business (B2B) companies who are looking for other business owners to market to.

What is the benefit of networking for a business?

Being a business owner can sometimes be a lonely experience. Yes, you have staff and yes you family but to the staff you are the boss and not all family are interested in talking about business. So who do you turn to when you want to chat about business without being formal? That is where the benefit of networking comes in to play, whether it is face to face networking or even just a member of a Facebook/LinkedIn group. Having access to people in similar position as you to talk to when needed eases the responsibilities of being a business owner as well as open avenues of business you might not have considered.

Through networking you can create a close knit network of individuals that you can go to for advice, do skill swaps with in order to complete projects on a budget or to attend conferences with. The connections made through networking can also provide collaboration possibilities. Regularly meeting and communicating with other owners about your business it can effortlessly spread the word about what you have to offer, without the expense of a marketing campaign or keeping track of what posts went in to which Facebook group. In this way it is one of the cheapest ways of building your audience, keeping people aware of your business and, when giving advice, it is also a way to show your expertise in your industry.

Top Tip: Always carry business cards with you to networking meets, every person you come in contact with is a potential new customer and providing them with a business card means they can find you again after the meeting.

My experience with Networking.

I personally am a member of several groups and run two of my own face to face networking groups. Through these groups I have met so many new people and even obtained several new clients, clients I would not have met any other way. A plus to these groups is when I want to vent about a situation, or dying for advice I can turn to them, provide a little detail and receive feedback that clears up the situation for me.

These networking groups and those on Facebook also offer me an audience to provide market research and it’s a guarantee they are the correct market to help me. I have offered to complete market research for other individuals as well as provide advice in regards to what actions a person should take, particularly in a situation they may not have experienced before. Answering questions put to the groups has helped my show that I do know what I am talking about, I can do what I advertise and in turn has built my client list. I have created a level of authority in my industry by a simple comment on a post.

Is Networking suitable for my business?

Yes! Networking is perfect for any business, whether you sell a physical product or provide virtual services. Finding a group of individuals that can offer you support and open more avenues for sales is one of the easiest and most effective techniques to running a business.

How do I find a local face to face group?

Local business networking groups are everywhere, some of the best ways to find a local group is to post in local Facebook groups or search on local ad pages such as Craigslist or Gumtree. Websites such as Meetups.com or Eventbrite.co.uk are specific sites created to advertise networking events, simply enter in your postcode and choose a search area. If you know another local business owner why not attend together if you are nervous about attending.

If you are local to North Leeds and want to know more about networking groups pop us an email across and I can share my local groups. I also have a list of some networking groups in the West Yorkshire area, just send me a message and I will share a copy.

Mailchimp Guise, RedRite, Leeds, Virtual Assistant

MailChimp Pop Up Forms – How To

by with No Comment ArticlesHelp Sheets

How to set up Pop-Up Sign Up forms using Mailchimp

Social media can only do so much to bring in customers, but keeping them attentive to your business is even more essential. This can be done by creating mailing lists and keeping people up to date with special offers and the goings on within your business. Creating a mailing list takes time and patience as well as some nifty sign up forms. In this help sheet we look at making a pop up form through MailChimp that can be placed on your website every time someone visits your webpage.

Step 1   

Log in to your MailChimp account and select Lists across the top

Step 2 Select a list that you wish to create a sign up form for, if you do not have one then you need to create one. (Please ask for the help sheet for this)

Step 3

Select Sign up forms from the options given and then select which type of sign up form you require. We will be looking at the pop up sign up form so please select this one.

Step 4

Now you get the MailChimp design screen as seen below. You get four choices when creating a pop up form – Just text, text and a top banner, text and a right picture or text and a left picture. You can also change the font style and colour, Button text, colour and layout as well as the ‘X’ close button in the corner.

Step 5

You can add fields such as First Name and Last Name using the Fields tab at the top.

Add a picture and any additional text using the Content Tab.

Settings tab allows you to decide how long a person needs to be on your page before the sign up form pops up and how wide the form needs to be. Always preview the form as you make changes to make sure it fits your preferences – This is done by clicking on Pop Up Preview in the top right corner, just click the ‘X’ in the corner to close this down, hitting the back button takes you back to MailChimp’s Sign Up form page not your designing page.

Step 6

Once satisfied with your form, click generate code. This will then provide you with a pop up filled with text – HTML coding to be precise. Copy and paste the text.

Step 7

Access your WordPress site, and select either your main page or a post in which you want the sign up form to appear on. On the editor screen select the text tab at the right top corner of the text box. At the bottom of the text box paste the code you copied earlier from MailChimp. Save/update the page/post and view it. Now after the designated time you should see your sign up form pop up.

If you have any issues with these instructions or with MailChimp and WordPress do get in touch and I will be more than happy to help. If you want more tips an help sheets sent straight to your inbox why not sign up to your Mailing list?

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RedRite UK – Virtual Assistant Leeds

Top tips to being organised, RedRite, Leeds, Virtual Assistant

Top Tips to getting organised

by with No Comment ArticlesBlogs

Welcome to 2016!!

January is the best time to start getting organised for the year head. Planning your goals, setting achievable targets and starting the year off with a positive attitude.

Sometimes though it is not always possible to get the motivation to get going, especially when you are still in the Christmas season slump, so we have put together a few tips to help you not only get yourself organised but to also keep yourself organised.

Do you have any tips for getting organised that are not mentioned? Then please do share with us 🙂

  • Prioritise – At the beginning of every week set out the tasks that need completing and place them in order of importance as well as note the time needed to complete each task. This way if you have a few large important tasks you can organise your time better to complete them while also fitting in the little tasks.
  • 2 Minute Rule – When you are determined to get a large job completed but keep getting distracted by incoming e-mails, social media notifications or something else try using the 2 minutes rule. If the distraction is going to take NO MORE than 2 minutes to deal with, then handle it. Longer than 2 minutes then make a quick note and deal with it later when you have more time free.
  • Plan Ahead (as much as possible) – Especially with things such as social media, using software and apps such as Hootsuite you can organise your posts in advance so when working on a project or something unexpected comes up you know it is taken care of.

This can also be done with your newsletters. Set up the layout and basic content and then when the more up to date such as link to blog posts come up you can quickly add them. Same for blog posts, spend a Sunday afternoon typing up a few at a time and set their release dates in advance.

  • Set a Goal – Brainstorm everything you want to achieve in the following month/quarter/year and pick one goal to reach. Once picked make a note in a notebook of everything you will need to accomplish that goal, including materials, time, collaborations with other business owners and anything else. Then keep checking it to see how far off you are from accomplishing that goal.
  • Use a Diary – Only use it though for those jobs with a set deadline. Keep track of the important details and if using your phone set up reminders a week before hand and then 48 beforehand so you can prepare in advance. Brainwaves, reminders to call someone back, birthdays and little notes like that are better suited to a notebook/app rather than in the diary.

Apps such as Gmail are brilliant in that they add any noticeable dates in your emails and add them to your diary if you have it synced. It can also link to your Google Now page adding all the information you will need.

  • Work at your most productive time – When working for yourself you can pick when you want to work but its best to choose moments in the day you are at your most productive. If you are more focused in the morning put off that coffee date till the afternoon and get working, tasks can be completed far quicker when you are focused. Same if you are more focused in the afternoon, get your personal tasks done in the morning and focus on work in the afternoon.
  • Label!!! – We do not always have time to file as and when we receive paper but if you create a ‘To file’ pile and tackle it every Sunday it can be dealt with easier. Label your files/diary entries/documents in a way that you can easily locate and pull the information you need. If you happen to handle documents for several clients or own a few businesses then colour code the files/Emails. Label hard and soft copies identically so you do not get them mixed up.
  • Book in some down time – Working 24/7 can help you accomplish so much but it can also tire you out and ‘fry’ your brain. Set yourself a good routine for working and down time, even just a coffee every Monday morning or Friday afternoon. It can make the world of difference on your concentration levels and help improve productivity if you step back from it all for a short period. Too long a period and it will be hard to get back in to but the occasional afternoon or morning to focus on ‘You’ can work miracles.

If you are struggling to get started this year and feel there must be better systems you could use to operate smoother then get in touch with RedRite and see how we can help. Available when you need us.